Choosing a private event venue is sometimes confusing and takes a lot of time and research. If you have not chosen a specific restaurant that doesn’t fit your event’s goals and themes, your guests will not get the full experience and satisfaction you intended.
Defining the Types of Events
Firstly, knowing the types of events helps a lot in choosing a private event venue because it filters out a lot from your lists and focuses on specific ones. Knowing the types of your events, you can also make sure of the budget management and customized experience.
For example, a corporate event will be in a more formal setting requiring wifi, projectors, a stage, and a sound system, whereas a wedding needs more customization in layout and decoration, and birthday and social gatherings often need a more informal and lively setting. You should ask yourself what types of events you want to host. Is it a private birthday event, a wedding, a corporate event, or even a concert?
Locations
The location of the event is also essential when choosing for your private event because the right location of the venue can enhance the atmosphere and set the tone of your event. Do you want your event to be accessible and located in the center of the city? Or maybe you want your private event in a remote areas where is away from the buzzing city and traffic noise.
You also need to consider the size of your attendees, and how many people will attend your event so that you can align with the restaurant or venue you are considering. The layout and event space should be sufficient for the type of event you are hosting. You should also check with the venue regarding car parking for your guests.
Ambiance and Accessibility
The ambiance and style of the venue should align with the overall themes and atmosphere you wish to create. For example, a wedding by the sea or mountaintop venue can benefit from its scenic location and unique atmosphere that supports the romance. If you want to highlight the freestyle and relaxing atmosphere for your event, a venue that offers a sea view and wide space, like KEP, will be the perfect option.
Time is also crucial when it comes to choosing a venue for a private event. For example, if you want to host your event at night, your chosen venue provides light facilities and has a great night ambiance. You should also be aware of the peak season for the venue such as most weddings will be fully booked in fall or summer. If you are planning to have a wedding at that time, make sure you have reserved the venue ahead of time.
You may want to check the services with your chosen venue whether it offers all-exclusive packages for hosting the events so that you can save time and money rather than arranging everything from the details such as event security, tables and chairs arrangements, and bathroom access.
Outdoor events require a backup plan such as tent or indoor areas in case of unexpected rain. So, don’t forget to check the weather too if you are planning an outdoor event.
It is also a good idea how much you are willing to spend for your event and stick to the the budget. It is also essential that your event venue allows for some flexibility and specific customization especially if you are hosting a wedding.
Food is matters
Yes. Food matters for your private event too. You should also know the dietary restrictions of your guests and the food that most people can eat comfortably. You can also check with the venue to know if they offer a diverse menu or customizable catering packages. KEP offers catering and buffet service for private events. If you are interested in making your event more unique, you can also request the restaurant for a stand-by bartender and chef to prepare the food for your guests.
Overall, choosing a private event is a lot of things to consider as every detail are essential factor contributing to your event’s success. What event you are hosting, consider preparing before the deadline to make sure your event is flourishing and will be remembered in your guests’ memories. If you want to host a private birthday, corporate dinner, or most romantic wedding or concert, just remember KEP Phuket.
